3. Powerful searching across documents and data
There is nothing more frustrating that not being able to find information because of irrelevant search results. We estimate that on average, a team member spends at least 30 mins a day searching for information, redoing advice or rewriting content. This equates to 120 hours/year, and at an average cost/hour of $100 gives $12,000/year. For a team of 5, that’s $60,000 of wasted money.
Legal teams can save time if they are able to surface business-critical knowledge at speed through powerful search and key filters that allow them to refine results. Integrated SharePoint and Consensus search mean that results from both document content through SharePoint and metadata on both Contracts and Matters can be surfaced directly from one central place.
4. Risk and Compliance
Risk and compliance is often intimately tied within the remit of legal. Risk – whether contract risk or regulatory – can be tracked, measured and reported and supplemented by the legal team to avoid blind spots and uncertainties in a contract suite. While any Matter Management system can provide the framework for ESG reporting, Modern Slavery, Corporate Governance etc, a Microsoft based one can provide deep integration with Power BI for interactive dashboards and reporting, Supplier Portals for restricted third-party access, risk based approval emails which can be actioned straight from Outlook or Teams, and a seamless way to slice and dice data based on risk.
5. Data sovereignty
Do not underestimate the value that having a Microsoft based Matter Management system installed directly within an organisation’s Microsoft environment brings. The organisation owns the data and controls the data and it is hosted wherever the organisation’s Microsoft tenant lives. Not only does this reduce the risk of security issues, it also means that users have an integrated single-sign on experience directly with their Active Directory for all user details.
6. Business Enablement through Familiarity and scalability
A familiar Microsoft based user interface reduces training costs, onboarding of new employees, and change management needs. With an experience that facilitates end-user configuration, universal and scalable workflows and processes enable IT teams to scale the system as the organisation grows. Processes – which are not bespoke to legal or procurement – can be replicated and utilised by other functions in businesses engaged in similar workflows. This results in a wholistic and universal system that reduces siloes across the business and facilitates collaboration – all within the safeguards of Microsoft based user-groups and permissions.
The benefits of a Microsoft-based matter management system for lawyers go beyond quantitative benefits – they extend into qualitative benefits. By simplifying legal workflows, matter management systems, like Consensus, help lawyers be more efficient, effective – and happier in their roles.
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